Impact FirstAI
AI, data and automation

We help you get more out of AI and your data

Your best people are buried in busy work. We redesign those workflows so the busy parts run themselves.

Get your Opportunity MapOr book a call

Answer a few questions and we send back your top three opportunities where AI and data can help. Prefer to talk it through? Book the call.

A week now · 40 hrs
Time lost being the glue between systems
A week after · 40 hrs
Time saved
Teams we have worked with
Cromwell Property GroupSentinel Property GroupSyncLift EngineeringMovement4Hiya Health
In their words
20+ hours saved a week
They built automations for our HR and scheduling teams that save us 20+ hours every week.
Brian LynchBrian LynchDirector · SyncLift Engineering
Time saved
We'd bought licences to Claude but gone nowhere. Impact First taught our team how to use it to actually save us time.
Dan O'DriscollDan O'DriscollCOO · Sentinel Property Group
What it costs to leave it

Your highest paid people are stuck on busy work

Not because they’re slow. Two things trap them there:

01
Systems that don’t talk to each otherSo your people move the data by hand.
02
Tools nobody was taught to useSo the AI you already pay for sits idle.
Where it goes · every week, every person
Moving data between systems4 hrs
Re-creating the same documents3 hrs
Re-keying and re-checking numbers2 hrs
Chasing updates and tracking by hand1 hr
Up to a quarter of every week10 hrs
What we do

Connect the data. Automate the busy work. Train the team.

Busy work comes from two places: data scattered across systems that don’t talk, and AI tools nobody was taught to use. We fix both, in that order.

01Connecting scattered dataOne source of truth, so reports agree and nothing needs a person in the middle.
02Workflow automationThe repeat work around that data runs itself: triage, data entry, reporting, approvals.
03AI assistants and agentsTools that read, draft, screen and answer, built into the systems you already use.
04AI training for teamsYour people fluent in Copilot, ChatGPT or Claude on their real work.
In practice

What this looks like in real businesses

One source of truth for the numbers
Property funds · Australian fund managerOne source of truth for the numbers

Their data lived in disconnected systems and spreadsheets, moved by hand. We built a single data layer underneath it: trusted numbers, and live dashboards every team can see.

Numbers everyone trustsRead the property funds briefing
Repeat documents, drafted the right way
Law firm · Boutique practiceRepeat documents, drafted the right way

We embedded their SOPs and best practice into an AI skill that drafts their repeat documents the way their best people write them, in a fraction of the time.

Hours off every document
An analyst watching the inbox around the clock
Investment · Investment firmAn analyst watching the inbox around the clock

An AI agent that watches the deal inbox, screens every new opportunity, runs the first-pass analysis, and files it all in one dashboard.

Always-on screening
Council applications, watched around the clock
Property development · Development teamCouncil applications, watched around the clock

An AI agent that watches council websites for new development applications near their existing sites, flags what matters, and surfaces opportunities and issues early.

Nothing relevant slips past
Lease details, extracted automatically
Finance · Mid-market finance teamLease details, extracted automatically

An AI that watches the inbox for new leases, pulls out the key terms, and has them ready for their system in minutes instead of an afternoon of re-keying.

Key terms in minutes
The CV pile that ate HR's week
Mining services · WA firm · ~200 staffThe CV pile that ate HR's week

A tool that reads every CV that comes in, shortlists the best people for the job, and explains why.

15 hours a week back
How we work · The Impact First Method

We find the workflow that costs you the most, then we redesign it in five steps

01
Target
02
Map
03
Design
04
Validate
05
Deploy

No six-week discovery phase.

We go straight at the workflow that hurts most.

The right fix, not the fashionable one.

Sometimes AI, sometimes data, sometimes just a better process.

Nothing goes live untested.

You watch it run on your own work first.

Ways to start

Two ways to start

Start here · The Impact First Sprint

We redesign your costliest workflow so it runs in a fraction of the time

One workflow, start to finish. You watch it run on your own work before you commit to anything else.

Before · every step by hand6 manual steps
After · the middle runs itself2 touchpoints
Someone starts itRuns on its ownSomeone checks it

Fixed price, a few weeks, scoped on a call. If the proof doesn’t hold up, you stop there. See how engagements run.

Or start with your people · AI Fluency training

We train your team to get the most out of AI

Most teams are getting about 10% of what AI can do. We teach them the rest: on the same tools they already pay for, using the work they do every day.

Up to 12 peopleOne focused team.
$5,995
Up to 25 peopleA department or larger team.
$8,995
Larger rolloutSplit into cohorts so the training stays useful.
Custom

Guaranteed: every participant ships a working AI workflow within 30 days, or we keep working free. Full refund by day 60. Full training details.

All prices ex GST. Workflow Redesign is priced per engagement, agreed up front. No hourly billing. After the build, optional monthly support to maintain and keep improving what we ship.

FAQ

Questions we get asked

How long does the first project take?+

A few weeks, not months.

We scope the Impact First Sprint on a short call, so you know the price and the timeline before you start.

Do we need our data sorted first?+

No. Connecting it is usually part of the work.

Most teams start in exactly that state: data in too many places, nothing reporting properly, a person in the middle holding it together.

What does it cost?+

Workflow Redesign is priced per engagement, agreed up front. No hourly billing. The first engagement is the Impact First Sprint: a fixed price scoped on a short call.

After the build, many clients keep us on a monthly retainer to maintain, support and keep improving what we’ve built. That’s optional, and priced the same way: agreed up front.

AI Fluency training is priced by team size: $5,995 for up to 12 people, $8,995 for up to 25. All prices ex GST.

Who actually does the work?+

Regan and a small senior team.

The person you meet on the first call is the person who builds. No juniors learning on your invoice, no handoff to a bench you never meet.

Who owns what you build?+

You do.

Everything runs in your tools, on your accounts, documented so your team owns it. Nothing stops working if we stop working together.

Is our data secure?+

Security is one of the first things we discuss.

Where possible we work with the AI platform your business has already approved, whether that’s Microsoft Copilot, Claude or ChatGPT Enterprise. We’ll always explain where your data goes before we build anything.

Regan Kirk, founder of Impact First AI
The founder

Regan Kirk

I won’t pretend AI can do everything. But the boring, repetitive stuff that wears your team down? Hand it over.

Regan has spent ten years in innovation, the last four building AI into Australian businesses including Cromwell, Sentinel Property Group and SyncLift Engineering. He’s trained 3,000+ people, taught at QUT and the University of Amsterdam, and wrote “Don’t Get Left Behind”. He runs every engagement himself, with a small senior team.

Brisbane · works Australia-wide

Find out where your time is going

Answer a few questions and we send back your top three opportunities where AI and data can help, with the hours each one gives back.

Get your Opportunity MapOr book a call

Free · sent back as a short report within 48 hours

0468 372 398 · regan@impactfirstai.com.au

AI Opportunity Map

Prepared for: Your firm

Quoting & proposalsest. 6–9 hrs/wk back
Accounts inbox triageest. 4–6 hrs/wk back
Monthly reportingest. 3–5 hrs/wk back

Prepared by Regan Kirk · Impact First AI