Most AI consulting ends with a strategy deck. Ours ends with working automations.
We’re not consultants who advise and leave. We’re your on-demand AI team: every month, something of yours gets built, fixed or improved — inside the tools you already use.
Start with the free map: the 3 places AI saves your team the most hours, on one page.
Or just book a 15-minute chat · 0468 372 398
What we’re building for you
Example: a typical month
Something of yours is always being built
This is not AI strategy consulting
What this isn’t
- AI strategy without implementation
- A discovery phase billed by the hour
- A new platform your team has to learn — we embed in the tools you already have
- A pitch to replace your people
What this is
- Finding the workflows that make people groan
- Automating the repetitive work
- Answering the questions asked 100 times, once
- Proving the ROI before anything gets built
What we’ve built for businesses like yours
Real work for real clients. Every one started as a job someone on the team groaned about.
The CV pile that ate HR's week
A tool that reads every CV that comes in, shortlists the best people for the job, and explains why.
15 hours a week back
The monthly numbers, written for you
Every month someone burned days explaining why the numbers moved. Now it drafts the variance commentary itself, ready for a quick review.
Days down to minutes
Quoting a new job in hours, not days
An app that reads their old quotes and pricing, then drafts the scope and job costing for a new one.
Days saved per job
A team that actually uses AI
We trained their people, built a knowledge base so the right answer is seconds away, and turned their most common tasks into AI recipes anyone can run.
Whole team levelled up
From paper approvals to a few clicks
We replaced a paper approval process with an automated one, and made years of old documents instantly searchable.
Faster decisions
An analyst watching the inbox around the clock
An AI agent that watches the deal inbox, screens every new opportunity, runs the first-pass analysis, and files it all in one dashboard.
Always-on screeningThey built automations for our HR and scheduling teams that save us 20+ hours every week.
Brian LynchDirector · SyncLift EngineeringWe'd bought licences to Claude but gone nowhere. Impact First taught our team how to use it to actually save us time.
Dan O'DriscollCOO · Sentinel Property GroupThree steps. The first one is free
- 01
Find the workflows that make your team groanFree
Tell us how your business works. Within 48 hours your AI Opportunity Map lands: a one-page list of the three places AI saves your team the most hours, and roughly what each is worth.
- 02
We build the highest-ROI item first
Your team keeps working while we build in the background, inside the tools you already use. Because we build with AI, work that takes an agency weeks takes us days.
- 03
It ships, your team runs it, we pick the next oneMonthly
Every build is documented and handed over so your team owns it. Then the queue moves: the next groan-worthy workflow gets the same treatment, month after month.
One flat monthly fee. Something new working every month.
No hourly billing. We work through your list one project at a time and hand each one to your team when it’s working — you always know what’s done, what we’re building now and what’s next. Rolling monthly, ex GST.
For smaller improvements and quick wins, delivered one after another.
- Small automations
- Workflow fixes
- Prompt libraries and team support
- Inbox or document triage
- Simple internal tools
For more substantial workflows, internal tools and ongoing delivery running in parallel.
- More complex automations
- Knowledge assistants
- Reporting workflows
- Multi-step internal apps
Everything in Build, plus a senior operator accountable for AI across the business, without the $250K+ salary.
- AI roadmap owned and updated quarterly
- Vendor selection and governance
- Delivery oversight across all builds
- Exec-level reporting on adoption and ROI
- A named person your team can call
If a month ships nothing useful, that month is free.
Every month, not just the first. You pay for work that ships, not hours on a timesheet.
Rolling monthly, cancel with 30 days’ notice. Ex GST. Trained with us? Your first month is 50% off.
Team needs skills first? Start with the AI training — trained teams get 50% off their first month.
An operator who builds every week
I’m not a strategist who hands you a deck and disappears. I build AI systems for Australian businesses every week — the automations, tools and workflows on this page are the work, not the pitch.
I’ve trained 3,000+ people to use AI, taught at QUT and the University of Amsterdam, and worked with teams at Porsche, Hugo Boss and Unilever, alongside Australian SMBs and corporates across property, construction, mining and professional services.
Regan Kirk · Founder, Impact First AI
Questions business owners usually ask us
How much does AI consulting cost?+
Our On-Demand AI Team starts from $3,995 per month.
- AI Team Lite — from $3,995/month. One active project at a time, delivered one after another.
- AI Team Build — from $5,995/month. Two active projects in parallel, on the priority queue.
- AI Team Lead — from $9,995/month. Everything in Build, plus a fractional Head of AI accountable for AI across the business.
No hourly billing. You pay a flat monthly fee, rolling month to month with 30 days’ notice — and if a month ships nothing useful, that month is free.
How does the monthly service actually work?+
We keep a list of the automations and tools your business needs, ranked by the hours each one saves.
Each month we build the next one on the list, hand it to your team when it’s working, then start the one after. You always know what’s done, what we’re building now and what’s next.
Lite keeps one project moving at all times. Build runs two side by side, and yours go to the front of the line.
What kinds of things do you build?+
Repetitive jobs that AI can complete for you.
- Tools that read and shortlist CVs, quotes or applications
- Report and commentary drafters for month-end
- Knowledge bases that answer the questions your team answers 100 times
- Approval workflows that replace paper and email chains
- Agents that watch an inbox, screen what arrives and file the analysis
- Simple internal apps where nothing off-the-shelf fits
Some take a few days. Others become internal applications your team uses every day.
Do we need to buy new tools?+
Almost never.
We embed with what you already have: Microsoft 365, Google Workspace, your existing AI licences and the systems your team lives in.
Overloading a team with new platforms is one of the fastest ways to kill adoption. If something genuinely needs a new tool, we’ll say so and explain why.
How do you decide what to build first?+
We start where your team audibly groans.
The best AI projects aren’t found in strategy workshops — they’re the repetitive computer work everyone complains about and the questions that get asked over and over.
Before we build anything, we estimate the hours it saves and what those hours are worth. If the ROI isn’t there, it doesn’t go in the queue.
Who owns what you build?+
You do.
Everything runs in your tools, on your accounts, documented so your team owns it.
Nothing stops working if we stop working together.
How is this different from hiring a consultant or an agency?+
Traditional consulting sells you analysis: a discovery phase, a strategy deck and a roadmap, billed by the hour.
We skip to the part that saves you time. Every month something ships — a working automation, a tool your team uses, a workflow that no longer needs a human.
Strategy still happens, but it happens around working software, not instead of it.
Is there a lock-in contract?+
No.
The AI Team service rolls month to month — cancel with 30 days’ notice.
And if a month ships nothing useful, that month is free. We’d rather earn the right to keep working with you than rely on a contract.
What if we don’t know where to start?+
That’s what the free AI Opportunity Map is for.
Tell us how your business works. Within 48 hours you get a one-page map naming the three places AI saves your team the most hours, and roughly what each is worth.
It’s yours either way, whether or not we ever work together.
Find the workflows that make your team groan. Free
Get your AI Opportunity MapThe 3 places AI saves your team the most hours, and what each is worth. Takes 2 minutes to start.